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The 7 Best Accounting Tools for Your Small Business

To get a grip on your small business’s finances, improve its cash flow and grow your company, you need the right accounting tools. Here are 7 popular small business accounting tools to consider. (All are cloud-based, so you just pay a monthly subscription fee for online access anytime, anywhere.)

Sage One

Do you own a one-person business? Then check out Sage One. If all you need is invoicing help, Sage One Invoicing could be right for you. For $9 a month you can generate invoices and accept payments online. Need more accounting functionality? Sage One Accounting (starting at $14 a month) lets you view your business finances at a glance, generate reports and track time and expenses. Project management features are a strong suit of this product, which makes it a smart solution if you need to track what freelancers or contractors are doing.


FreshBooks started out as an invoicing and expense tracking product. Today, however, it has expanded to include integration with your bank account, report generation, payroll processing, payment processing and time tracking features. This accounting tool targets people who don’t like accounting, boasting simplicity, plus offering free customer support from people, not recordings. It also integrates with a raft of popular apps for CRM, customer service and more. After a 30-day free trial, pricing starts at $19.95 per month.

QuickBooks Online

QuickBooks Online strikes a nice balance in being simple enough for small business owners to use, but sophisticated enough for accountants. View the status of your finances at a glance using dashboards, or create customized reports. You can generate invoices, accept online payments, process payroll and import expense data by taking pictures of receipts with your mobile phone. QuickBooks Online syncs with your bank account and business credit cards so data is always up to date. You can also share it with your accountant to simplify tax time. Pricing starts at $12.95 per month.


Positioning itself as a competitor to QuickBooks, this fully featured accounting tool also uses dashboards, generates reports, creates invoices, handles payroll and expenses and syncs with your bank account. A big selling point: You can add as many users as you want for free. Xero integrates with a wide range of add-ons to handle tasks such as time tracking, mobile payments and more. There’s a 30-day free trial; then prices start at $9 per month.

Sage 300 Online

If your business has outgrown standard small business accounting software and needs a tool to not only handle finances but also foster collaboration and manage operations across multiple departments and/or locations, you could be ready for new Sage 300 Online. More than an accounting tool, it also handles inventory management, sales management and supplier management features and enables you to analyze business data to improve ROI. Sage 300 online starts at $69 per month.

Extra Help

Need a little help getting receivables paid? ZenCash syncs with your accounting or invoicing system, creates a customized plan and serves as your “virtual A/R team” to follow up with customers starting at $10 per month. Funding Gates Receivables Manager automates reminders and provides advice for collecting on accounts; the basic plan is free. Both services also send delinquent accounts to collections agencies for affordable rates.

(Disclosure: Sage and Funding Gates are clients of GrowBiz Media.)

Rieva Lesonsky

Rieva Lesonsky

Contributor at Fundera
Rieva Lesonsky is a small business contributor for Fundera and CEO of GrowBiz Media, a media company. She has spent 30+ years covering, consulting and speaking to small businesses owners and entrepreneurs.
Rieva Lesonsky