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First off, let’s start with clarifying that the 99% here – is entirely made up. I have not one statistic, survey, or report to cite. It’s just my belief that almost everyone using QuickBooks Pro or QuickBooks for Mac should just convert to QuickBooks Online (QBO).
Second, we’ll get the 1% out of the way. There are a few reasons that I will suggest a business reconsider converting to QuickBooks Online at this point in time. I would never 100% discourage the conversion, but there are a few features that are still unavailable in QBO. I never consider the need for these features a reason to eliminate QBO, but make sure that the business is aware that each of them requires some sort of work around or a third party app in order to have that functionality in QBO.
My list is here, with the QBO solution in parentheses:
Last, the good stuff. The reasons why I believe every existing QuickBooks Pro, Premier, Mac (and many Enterprise) Users should be using QuickBooks Online. And yes, I do realize that I just jumped from Pro/Mac to pretty much all desktop editions of QuickBooks (QBDT). Why? Because I think with the right add-ons, you can get QuickBooks Enterprise functionality in QBO. (That’s another upcoming article in and of itself!)
Before we get into the features, let’s chat about one of the most common questions I hear during discussions on converting from QBDT to QBO. The subscription price. “Why would a small business pay $20 (or less) a month for QBO, when they can have QBDT for about $150 and use that version for at least 3 years, maybe more if they’re not using any of Intuit’s connected services?”
My answer is always this: because that $20 every month ensures 2 things.
The other question I hear often is “What if the small business can’t afford that $20/month?” My answer to this is pretty harsh, but in over 10 years of using and recommending QBO to clients, I’ve found it to be 100% true. If a small business cannot afford the monthly subscription to QBO, then they have much bigger problems – and moving to QBO will give them the time (and probably better numbers) to help work on those problems.
Now, let’s get to those features!
Below is a bit from The QB Show’s “Product Matrix” that my co-host, Woody Adams, has created. It shows all of the features available in QBO Essentials/Plus that can be found in QB Mac/Pro/Premier/Enterprise:
But here are a few things that QBO has that some editions of QBDT does NOT, and I think tip the scales in favor of QBO:
For a much more detailed version of this product comparison, please check it out here.
If your company is using, or if you’re an accounting professional with multiple clients using a version of desktop QuickBooks, then right now is the best time to evaluate converting. Most of the reasons here are feature based.
One thing I didn’t mention is that for accounting professionals, QBO just makes things so much easier. Not having to wait to login to a client computer, not having to drive from client to client, and having the access to work when and where it best suits my schedule have all allowed me to increase my revenue while lowering my rates for my clients.
So what are you waiting for? Get your free 30-day QuickBooks Online trial.