Need Help? Give us a call.
1 (800) 345-3452
As a small business owner, you’re probably spending a lot of your time, effort, and attention on the process that leads up to the point when a customer makes a purchase. But what about that very moment? The exact point of sale?
With all of the effort poured into getting to that point, it’s crucial that the transaction itself runs smoothly. That’s where the very best point of sale systems—or POS systems—for small business come in.
Each POS system for small business featured in this guide will help your business make sure this crucial moment of transaction runs smoothly. Afterward, they’ll provide valuable insight to your business’s sales and operations.
Are you ready to automate and optimize every single card payment that your business processes? We’ve compiled a comprehensive guide to the three very best POS systems for small business.
The first top POS system for small business is the Square POS system, in all of its different shapes and sizes.
Square offers a wide variety of iterations of their POS system, all of which will be remarkably intuitive and fairly priced. Sound like Square might offer up just what your business is looking for?
Let’s take a look at the details on all of the Square point of sale systems so you can know more.
If you decide to opt for Square as the best POS system for your small business, then you’ll be able to choose both the POS devices and the point of sale software that are best fit to your business’s needs.
First, let’s take a look at the point of sale devices that Square offers up. You might recognize these devices from checking out with a card at your favorite stall at the farmers market or at a high-tech restaurant.
The small, (appropriately) square headphone jack plug-in card readers have almost become iconic in the point of sale systems industry, but there’s much more Square point of sale devices beyond them:
Reader for Magstripes
The magstripe reader is the Square point of sale device that is the most widespread, and that’s simply because it comes free whenever you open up a Square account for your business.
Through Square’s magstripe reader, you can swipe all credit and debit cards with a magstripe and process those payments through your Square account.
Reader for Chip Cards
The next step up in Square point of sale devices is their reader for chip cards. This hardware upgrade will cost you $35, but it will allow you to process payments through credit and debit card chips.
Plus, you’ll receive a magstripe reader for free as backup, in case any of your customers don’t yet have a chip card.
Reader for Contactless Payments and Chip Cards
Next up in your options for Square point of sale devices is their contactless payment and chip reader.
These point of sale devices are not only able to process chip payments, but they can also process contactless payments from programs like Apple Pay and Google Pay.
But your business will only be able to access the capabilities through Square if you’re willing to pay for them—this reader will cost your business $49.
Again, you’ll also receive a free magstripe in case your customers are only able to pay with a non-chip card.
Another point of sale device that Square offers is their Stand. For $169, the Square POS Stand allows businesses to accept payments of all types—from the most basic magstripe swipes to the high-tech contactless taps.
The stand comes with a built-in magstripe reader along with a contactless payment and chip reader (plus its very own dock). That said, this point of sale device doesn’t automatically come with the iPad that it relies on to function. When you check out with Square, you’ll have the option to throw in an iPad for another $329.
Lastly, the Square Register is the most souped-up version of the point of sale software that Square offers. For a cool $999, the Register will allow your business to accept all types of payments, no additional iPad necessary. Plus, the Register comes with two interfaces—one for you and your employees, and the other for your customers—in order to make the checkout experience as smooth as possible.
For the point of sale software that Square offers, you’ll have fewer options to sift through, but that’s not to say you won’t have options at all.
There are two Square POS software options for you to choose from, so let’s take a look at what they’ve got going for them:
Square Point of Sale
The first thing you need to know about the Square Point of Sale app? It’s free.
You’ll be able to download the Square Point of Sale software through an app store and then attach your account simply by logging in.
Through this free point of sale software, you’ll be able to:
Square for Retail
If you want to access to an even more powerful point of sale software, then look to Square for Retail.
This version is an upgrade from Square Point of Sale, and its cost reflects that—you’ll have to pay a monthly $60 fee to use Square for Retail.
That being said, for this extra price, you’ll gain access to the following extra features:
Next up on our list of the best POS systems for small business is Clover.
With the Clover POS system, you can personalize your business’s POS system with the many choices Clover offers for both point of sale devices and POS software. You’ll have a host of options to sift through with Clover POS—and considered as a whole, they might be a bit overwhelming.
To lay out the details of all of your Clover point of sale options, let’s break them down by hardware and software, starting with Clover point of sale devices:
Clover offers four top-of-the-line point of sale devices for you to choose from. From the most inconspicuous, portable point of sale device, to a substantial piece of hardware, Clover’s devices tend to a wide variety of POS preference and needs:
The newest and most portable of Clover’s point of sale devices is the Clover Go. With the Clover Go, your business will be able to process payments from chip cards, swipe cards, and contactless payment programs like Apple Pay and Google Pay through your smart device. This hardware will cost your business $59.
Another option you have for Clover point of sale devices is the Clover Flex. This option doesn’t require additional technology (like a smart device) in order to process payments. Plus, it can process pretty much every kind of payment—including chip cards, swipe cards, and contactless—that your business will need to accept.
The Clover Flex hardware costs $449.
Another option for Clover point of sale hardware is the Clover Mini. Unlike the two previous options, the Clover Mini is a countertop, rather than a mobile, point of sale device. But that certainly doesn’t mean it’s a bulky piece of hardware—the Clover Mini has a minimal footprint that doesn’t occupy tons of counter space.
With this point of sale system hardware, you can integrate apps so that you can access capabilities like accounting, inventory management, marketing, and issuing gift cards. The Clover Mini will cost your business $599.
The Clover Station is the last of the four options for Clover point of sale devices. This point of sale device will be your business’s all-in-one solution to all things payments. With the Clover Station, you can accept all types of payments, and do so quickly. You’ll find over 20 apps pre-installed in the Clover Station, making it one of the most capable point of sale systems for small business on the market.
These capabilities come at a significant price, though—the Clover Station starts at $1,199 per unit.
Beyond the four point of sale devices that Clover offers, their POS software options allow you to customize your Clover POS system even more.
You have three Clover point of sale software options to choose from, so let’s take a look at each of them:
This is the most basic version of Clover POS software. Payments Plus is compatible with Clover Mini and Clover Flex. You won’t have to pay an additional monthly fee for its capabilities, which are surprisingly abundant.
With the most basic Clover POS software, you’ll still be able to:
The next step up for your Clover POS software options is the Register Lite plan. This plan will cost you an additional monthly fee of $14 to access, but for this extra cost, you’ll gain extra capacity through your Clover POS system. Register Lite is also compatible with Clover Mini and Clover Flex.
With Register Lite, you can access all of the capabilities that Payments Plus offers, as well as:
The final, most powerful POS software from Clover is the Register plan. In order to access this top-of-the-line point of sale software, you’ll have to pay a monthly fee of $29. But, with this extra cost, you’ll be able to access a long list of capabilities beyond those that you’d be able to access with Register Lite:
As a small business owner, you’re probably familiar with QuickBooks—they’re the giant of small business accounting software. And it should come as no surprise that this accounting powerhouse has ventured into the world of point of sale systems
The QuickBooks POS system for desktop is one of the most powerful of the best point of sale systems, and it’s priced accordingly.
Is the QuickBooks POS system worth its substantial price tag? Let’s check out the details on what it has to offer—and at what price:
Regardless which of the QuickBooks point of sale systems you opt for, it will come with a wealth of features—credit card processing, sales management, inventory management, customer tracker, employee hours management, etc.
Plus, each version of the QuickBooks POS system will integrate with your QuickBooks desktop accounting software to make bookkeeping easier.
The QuickBooks POS system is one of the most comprehensive, feature-rich solutions, especially when compared to the rest of the POS systems available:
The Basic package starts at $1,200, and lets you:
However, you’ll miss out on shipping features, special discounts across multiple products, employee tracking, and more.
The Basic is the least expensive option and is best suited for smaller, mom-and-pop businesses.
The next level up for the QuickBooks POS system is the Point of Sale Pro, which starts at $1,700. You’ll get all the features of the Basic subscription level, plus these additional capabilities:
And finally, starting at $1,900, the Multi-Store gives you all the features of the Pro, plus:
With so many POS system options to choose from, it can be hard for a small business owner to land on the right one.
Although there’s admittedly a long list of moving parts to consider, all of these moving parts can really be summarized in your top two factors to consider in your search for a POS system for your small business—the point of sale system’s pricing and its capabilities.
First and foremost, you’re going to have to pay careful attention to how your potential point of sale systems are priced.
Among all of the top point of sale systems, you’ll not only see a wide range of prices, but you’ll also see a lot of variety in how exactly each of your potential POS systems are priced.
This means that different point of sale systems come with different types of costs. Whether it be a payment processing fee, a one-off cost for hardware, or a monthly software cost—or any combination of the three—there are a few facets to how much your POS system will end up costing your business.
Even more, you need to make sure that each of your potential point of sale systems actually do what you’ll need them to.
If you need help keeping up with inventory and orders, then make sure your potential POS systems will be able to update inventory as you sell and order. If your business relies heavily on customers who use contactless payment, make sure your point of sale hardware has the power to work with Apple Pay and Google Pay. And if your business offers exchanges or returns, then be sure you’re choosing only from point of sale systems that allow for that.
Once you find the point of sale systems that offer all of the capabilities that your business needs, whittle them down to only ones that match your ideal price point and structure.
Perhaps all of these POS systems are offering way more capabilities than your business needs. Some businesses simply need a way to run transactions without all of the distracting bells and whistles attached. Or, you simply might not be ready to invest in a POS system at the moment.
Not to worry—if you’re not ready to get your business signed up with one of these POS systems, then you might want to consider your payment processing options.
Payment processing systems simply allow your business to make and accept payments. And one of the very best options for payment processing is the global payments provider Veem.
Veem will allow your business to send and receive wires without imposing costs onto your or your customers. With this payment processor, wires are no longer expensive, last-resort options for payments.
What’s the last word on the best POS systems for small business? Well, that’s what’s left for you to decide. Now that you’re familiar with all of the ins and outs of the best point of sale systems to choose from, you’re well-equipped to forge onward in your search for the best payment solution for your business.
It’s up to you—the one who’s most familiar with your business’s needs—to choose the POS system that’s best fit for you.