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You’ve put together the perfect proposal. Your prospective client appears eager to buy your services. You’re optimistic about the deal closing fast. So you hit send, sit back, and wait.
And wait… and wait… and wait.
If that scenario sounds familiar, then you’re not alone. Unresponsive clients are the bane of any salesperson’s life. Figuring out what went wrong can be like banging your head against a wall. What’s more, follow-ups and reminders are only partially effective at salvaging lost sales.
Because of this, it’s crucial that your proposals are prepped for success as soon as they’re sent. And that your follow-up process is designed to be as effective as possible.
Here are five tips to get your clients to quickly follow up and sign your proposals.
Put simply, if you’re not using data to inform your decision makers about when and how you follow up on proposals, you’re making a big mistake.
Data from PandaDoc shows that sending reminders to new clients can increase your close rate by 30%.
Follow this simple strategy below to boost the effectiveness of your follow-up emails:
The window for a successful follow-up is a lot smaller than most people think. If you don’t follow up within five days of sending your proposal, your chances of a conversion reduce sizably.
Research has shown that sending follow-up emails at the right frequency, with the first email sent approximately a day after the proposal is received by the client and increasing time gaps between subsequent emails—can increase responses by 110%.
According to various studies, the best time to send emails is on weekdays around 10 a.m. (in the client’s respective time zone). But there is a significant variance between industries, and different studies have reached conflicting conclusions. So it’s imperative that you hone in on the best days and times based on your own data, relying on third-party benchmarks until you have a clear picture.
All of these factors should influence the way you reach out to prospective clients. It’s often possible to build outreach processes into automated tools like email software or proposal creation solutions, adding another layer of efficiency.
As always, it’s crucial to rely on your own data and feedback when implementing these tips. Industry benchmarks are useful, but they’re no replacement for your data.
Setting a deadline for payment or approval can often have the opposite effect of what’s intended, alienating and annoying clients. That’s why it’s important to do it beforehand.
Agree when work will begin on a project, structured around your client’s goals, or on a suitable time for an invoice to be paid, again based on a client’s needs and timelines. By framing deadlines this way (which can later be included in the proposal) you overcome the risk of upsetting clients by appearing to set arbitrary dates. Since you know how to hire good sales reps, tactfully agreeing to deadlines shouldn’t be an issue.
Deadlines are immensely useful because they prevent approval decisions from being put off indefinitely, building a sense of urgency in the prospect’s mind. They also provide a reason for outreach as the deadline approaches.
Including videos and images in proposals increase their likelihood of converting, but only to a point. Rich media is immensely effective for engaging and persuading soon-to-be clients when used in the right way.
According to studies, including images and videos in proposals can increase close rates by 32%. Keep the following points in mind when using video:
Modern proposal solutions often provide content libraries available to sales reps, allowing for a centralized and easily accessible collection of images and videos. Relying on your data in regards to what works and what doesn’t is the key to success when it comes to using rich media.
Templates aren’t just for shedding hours from your workflows, although they will achieve that outcome. Fundamentally, templates provide a way to repeatedly leverage the designs, elements, and outlines of top-performing proposals.
Many companies expect that salespeople will know exactly how to write a sales proposal. But this isn’t always the case. Templates are useful because they create a proven and standardized framework in which sales reps, regardless of their unique skills, can replicate past results with a high degree of accuracy.
Over time, and as more data becomes available, underperforming templates can be dropped and the top ones further refined and improved.
In the past, approving a proposal was an involved process for both sales reps and clients. It involved multiple instances of printing, scanning, and signing. It was time-consuming and laborious. Modern solutions have made such tasks a thing of the past.
Specifically, there are two tools we recommend to sales professionals:
Many obstacles that clients had to surmount to approve a proposal or contract are completely eradicated by modern technology. If you want quick signatures and payments, make it as easy as possible for clients to provide them.
It’s impossible to close every client. But it is possible to send proposals with the knowledge that you’ve done everything in your power to secure those clients. What’s more, if a client doesn’t close right away, you know you have a well-oiled follow-up system to reduce the chances they’ll slip through the cracks.
All of these tips are easy-to-implement, backed by data, and can be automated and measured with the use of modern technology. It’s likely that your own proposal creation and follow-up processes have significant room for improvement. And once you start to see the results, you’ll wonder why you didn’t implement changes sooner!