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Finding Administrative Freelancers for Your Small Business

For many entrepreneurs, the sink or swim moment comes when it’s time to hire help for all the administrative tasks involved in running your business. Though April saw the largest hiring numbers since 2012, the cost of hiring full-time employees might be too much at this stage in your business. Luckily, plenty of administrative help is available in the form of freelancers and independent contractors.

Some of the roles you might need to fill to handle administrative duties include:

  • Accounting. If you’re too busy to invoice clients, then it’s time to hire an accountant. Accountants charge by the hour, per project or on a monthly retainer.
  • Legal. Don’t wait to find an attorney until you’re being threatened by a lawsuit. Find one you trust now, so you can turn to him or her in your hour of need, or to take care of less dramatic legal issues, such as creating contracts. Attorneys charge hourly, flat fees, retainers or contingent fees (no fee upfront; instead, they’ll take a percentage of the settlement).
  • Virtual Assistant. Do you need overall help with day-to-day tasks that an administrative assistant or secretary would traditionally do?
  • HR. If you only have a few full-time employees, you don’t need a full-time human resources person. But you will need help with benefits, employee laws and regulations.

Where to find these freelancers?

  1. Flexjobs is free for employers. Candidates are looking for part-time or flexible schedules, so you don’t have to worry about full-time job seekers.
  2. PeoplePerHour. There are three ways to find workers on the PeoplePerHour site. You can browse job seekers in the Hourlies section, post a job to let job seekers find you, or browse the freelancer profiles. If you’re not sure about a candidate, the website lets you put a down payment on a project and hire the person later. If you have a very small job, there are freelancers you can hire for as little as an hour to help you with a myriad of tasks.
  3. AICPA. The American Institute of CPAs has a microsite for the public that can help you find a CPA. The website can also help you make sure the accountant you’re considering is licensed in your state.
  4. TimeEtc. The best thing about a virtual assistant is you don’t have to worry about having enough work to keep the person busy. From planning a business trip to answering customer emails to catching your business up on social media, TimeEtc can set you up with someone to help for a flat rate of $26 per hour.
  5. Insperity. Although you can’t hire a freelancer on Insperity, the site provides an HR service that helps you find affordable benefits and manages all payroll and other employee-related administrative tasks including government compliance.
Rieva Lesonsky

Rieva Lesonsky

Contributor at Fundera
Rieva Lesonsky is a small business contributor for Fundera and CEO of GrowBiz Media, a media company. She has spent 30+ years covering, consulting and speaking to small businesses owners and entrepreneurs.
Rieva Lesonsky
  • Very intersting blog post. Obviously, many SMBs have to outsource certain positions because they are either too expensive to hire full tie or don’t have the necessary capacity for a full time employee. However, since this is 2016, technology can also replace people and do the same job for much cheaper. Employee apps are great tools to manage mobile employees. One such tool worth checking out is It’s easy to sue and free.