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Whether you’re just starting your business or already have a business that is wholesale, retail, or a combination of the two, any product-based business owner knows that your inventory is your business. That’s why having a dependable, simple inventory management app is so important.
If you’re not paying attention to where your inventory is, how much you have available, re-ordering needs, inventory financing, and so much more, you can easily be wasting your money on products no one wants while missing opportunities to offer the products your customers are most excited about.
Fortunately, an explosion of inventory-related technology means that there are more inventory management apps on the market than ever before, offering custom options sure to fit any business’s needs. The only problem is… which ones do you choose?
We’re breaking down our 23 favorite inventory tracker apps to help you select the best fit for your operation.
Before you can start shopping for the perfect inventory management apps for your business, you first need to determine exactly what that technology might look like based on your business’s inventory management needs.
Consider the following factors and weigh them in order of importance to discover exactly which inventory tracker apps are the right fit for your company’s inventory requirements:
This first one should be simple. How many users will need access to your inventory management app?
Be sure to include not only yourself, but also anyone filling or counting inventory, and maybe even your accountant. A good inventory management system can be useless if the right people don’t have access.
The amount of inventory you have on hand—both now and in the future—will dictate the level of sophistication needed from your inventory management app. As you assess this, it’s critical that you think not just about today’s inventory, but also that you consider the long-term needs of your business.
Will the inventory management apps you choose be able to grow as your business does, or at least be able to quickly export to a different app in the future? The last thing you’ll want is to have to manually re-enter all your inventory when you reach a point beyond the capability of your current system.
In some cases, the type of inventory you’re working with might dictate which inventory management apps you choose.
For example, below we feature a few apps that are specific to the health care or food service fields, so those will be obvious choices within those industries. If temperature control or freshness are significant factors in your inventory management, look out for inventory tracker apps that feature location and time-in-stock reporting.
As with all things, the different levels of features and capabilities within different inventory management apps can come with a pretty wide variety of price tags, so it’s important to consider what you’re willing to spend.
That said, keep in mind that if a slightly more expensive inventory management system saves you man hours on tracking your inventory, you could still be saving money in the long run.
With applications for mobile devices, most everything falls into the category of either iOS or Android. Although we do feature a few web-based apps here that could theoretically work on any device, it’s worth considering the equipment you already have when reviewing your options—unless you’re in the market for new equipment as well.
Do you need your inventory management app to communicate with existing systems, like your accounting or timekeeping software? If so, pay attention to the available software integrations to find your best option.
Of course, it’s likely that not all inventory tracker apps will offer all the exact features you’re looking for while being offered at your ideal price point, so it’s important to prioritize your needs to find your best option. Can you live with fewer user accounts if the price is right? Are you willing to make equipment changes to find the perfect product?
By knowing exactly what you need (and what you can and can’t compromise on) before you shop, you’ll be prepared to hone in on the perfect inventory management system for your business.
Although Apple’s iOS used to dominate the inventory management app landscape, strong inventory management apps for Android have quickly emerged, too. These apps are all made for your smartphone, available in Apple’s App Store and Google’s Play Store, and more. Many also include integrations with a variety of accounting, point of sale, and other business software to ensure that supply line insights are available at every point within your company.
This is a completely free web-based option for your inventory management to kick off our list of the best inventory management apps. Stockpile is a basic inventory tracking app that doesn’t offer a ton of bells and whistles but it covers what you would need for basic inventory tasks. Additionally, it comes with the perk of being able to set up a free account and add as many users, items, and locations as your business requires. With Stockpile by Canvus, you’ll be able to import and add inventory, track stock counts, take returns, track inventory turnover, and more.
Plans start at $160 to $260 for desktop, iOS, and Android
This cloud-based software syncs inventory across your stores, sites, and marketplaces in real-time to prevent overselling. Plus, Veeqo integrates with popular ecommerce platforms, marketplaces, couriers, and accounting platforms including Magento, Shopify, Etsy, Amazon, eBay, and UPS. Much of this software’s functionality is available through its mobile app, allowing you to manage your business remotely.
Plans range from $59 per month to $399 per month
Ordoro’s inventory management plans come with other benefits like discounted USPS shipping rates and a number of integrations. The Ordoro inventory features allow you to track and sync inventory levels, create and fill purchase orders, use barcode scanning, and more.
Free; or paid plans start at $49.99 per month per user
This is another great free inventory tracker option for your business: Delivrd is also a web-based service that you can get a free account with. That free plan is very limited, though, only allowing 10 products and one user and location.
If you want to upgrade to a paid plan, you have that option. Delivrd’s most popular plan is $49.99 per month per user and it includes unlimited inventory and order management. For even more capabilities, you can choose the plan above that,which is $99 per month per user and also comes with ecommerce fulfillment services.
Free and paid plans available for Desktop, iOS, and Android
This business inventory app aims to be the simplest inventory management system on the market with customizable visual asset tracking, which allows you to search through images rather than just text. Any changes or updates to your system can be made through the free Sortly app, allowing you to manage inventory remotely. Sortly is designed to be used intuitively without a tutorial but customer service is offered for any questions.
Sortly also offers time-saving features including barcode and QR label-connection, alert and reminder scheduling, unlimited item addition, and more. Their Advanced plan is $39 a month while the Ultra plan is $99 a month. Keep in mind, Sortly’s free plan is only for one user; you can have three users with the Advanced plan and five with the Ultra plan.
App is $4.99, but additional fees may apply
On Shelf takes your inventory management a step further through the use of customer-specific tracking.
By tracking customer history, the app allows you to see a customer’s purchase history, mail specific products to buyers, import contacts, and contact all your customers. In addition to some of your standard inventory management options (bar code scanner, multi-user and device capabilities, filter and sort options), On Shelf’s reporting options include a highlight of your most and least profitable products, searchable time frames, and in-app invoicing.
If you’re already using another system (or just tracking inventory in a spreadsheet), this inventory management app also makes it easy to import data from your existing spreadsheets. Be aware that there are two apps, each designed for iPad or iPhone, and that cloud backup service is an additional monthly cost. Pricing depends on the length of subscription and the number of synced users but is still within the lower-than-average price point of the most functional apps we found.
Basic Subscription: $6.99
Pro Subscription: $13.99
Yearly Pro Subscription: $129.99 for iOS
The interface of Inventory Now is designed to be a non-flashy way to keep track of your inventory through the product cycle. By telling the app when you purchase new inventory, it allows you to quickly sort, filter, and track supplies, while also giving you easy access to the current snapshot of your inventory value, accumulated profits, and profit margins.
The barcode scanning function allows for easy addition of new products, as well as pairing with PayPal Here to replace your point of sale system. Data can be imported and exported as a spreadsheet, as well as automatically backed up to your existing Dropbox account.
30-day free trial
$299 per month and up for iOS, Android
This inventory management system comes with a ton of bells and whistles. Cin7 integrates with the very popular QuickBooks accounting software, as well as Shopify, WooCommerce, BigCommerce, and Magento ecommerce systems. The iPad app and compatibility with bluetooth barcode scanners allows you to keep track of inventory and update your online store, so that you’re never caught overselling inventory.
In fact, when Cin7 sees that you’re running low on stock, it can create purchase orders for you. Add to that the extensive reporting and forecasting options, and you’ve got a great system.
Plans range from $0 to $199 for desktop, iOS, and Android
Zoho offers four different subscription levels depending on the number of orders and warehouses your business manages. This straightforward inventory management software allows you to integrate major ecommerce accounts including Amazon, eBay, and Shopify, and manage and track stock and orders.
With its accounting software integrations and intuitive bill features, Zoho will help you keep better track of your business’s finances and customer invoices. This software’s monthly cost levels are on par with competitors used by growing ecommerce operations.
Free to download, then $9.99 for Premium or Ultimate plans, for iOS
Like many of its competitors, the Inventory Control app offers customizable fields, easy data exports, in-app reports, and user-friendly sorting options. An interesting feature of this barcode scanning-capable program is that it is built to keep track of inventory across several locations and has options for multiple languages or currencies.
Offline mode is a great option if WiFi service or data plans can be difficult to access, but keep in mind that taking the app offline will put a major dent in the storage on your device.
Plans range from free to $599 per month
Another great free inventory tracker is inFlow On-Premise, which is locally hosted unless you go for the paid version which is cloud-based. You’ll need a Windows computer if you want to use the locally hosted version of the service. It allows you to input 100 products and customers combined, which could be potentially limiting for your business. If you opt for one of their paid versions, it will cost you anywhere from $69 per month paid annually, to $599 per month paid annually. There is also a 14-day free trial you can try out if you’re curious about one of their paid plans.
Demo and free trial available
This inventory app is great for those who use QuickBooks due to their integration. The price is based on how many concurrent users you plan to have using the app and then it’s a one-time purchase. So you’ll have to check with Fishbowl on the exact price, and you can always upgrade.
This app allows for a barcode scanner setup, multi-channel inventory, and real-time tracking. While the pricing isn’t available on their website, other reviews say it can cost thousands, making it one of the most expensive options.
$4.99 for iOS, Android
In addition to excellent sorting and filtering capabilities, a barcode reader, easy data import and export, and user-definable product categories, myStock also boasts Dropbox backup/restore capabilities, multiple location tracking, and email integration. This is a great value for small- and medium-sized companies using multiple operating systems.
Free trial available
$165 Pro Annual and $249 Pro Monthly for iOS and Android
Fans of Spike TV’s Bar Rescue will already be familiar with Partender. This inventory management app—created specifically for bars—allows you to adjust the content level of each bottle in your bar’s inventory on the screen with a simple sliding bar, and then quickly swipe to the next bottle. This speedy (and fun) method also allows you to split up work amongst multiple devices to quickly track usage. Partender boasts a significant reduction in product “shrinkage” compared to counting inventory from your register each night.
Additional features include usage analysis to identify stagnant stock, comprehensive cost and profit analysis, and quick purchase order creation. It also works with beer, wine, smallwares, kegs, and even food.
Free for iOS, Android, Web, desktop
This free inventory management app is designed for Ventipix Asset software. Compatible with mobile device barcode/QR code scanning, as well as external scanning, it also allows for uploading or taking photos as part of asset profiles.
The Asset & Inventory Tracker app works offline and will sync when an internet connection is available and has convenient spreadsheet import and export options when you need your information available outside the app.
$26.99 for full version, iOS
Stock Control allows you to stay on top of your inventory levels and value across multiple locations, as well as multiple groups. This comes in very handy when you’re managing inventories for a couple of different businesses, or if you keep track of personal inventory but want it separate from your business.
In addition to the convenient search, sort, and overview functions, Stock Control can also keep track of item locations (great for warehouses) as well as send shortage alerts. Exporting options include spreadsheet files and PDF catalogs.
30-day free trial
$39.95 to $119.95 per month, an additional $15 per user per month for desktop
SOS Inventory’s software was designed specifically to integrate with QuickBooks Online. Sort and filter options, bin tracking, and FIFO come with the basic package, but multiple locations, barcoding, and advanced reporting are available in the upgraded plans.
The UX was designed to mimic the setup and operation of QuickBooks Online so that users can easily learn the software, and SOS Inventory comes recommended by the Intuit team.
Free, or $79 per month, iOS and Android
This is another free inventory management option from the developers of Fishbowl, but you have the option to upgrade to a paid version if you want unlimited locations, items, and transactions. Similar to SOS Inventory, Boxstorm is designed specifically for QuickBooks Online users and can be used on iOS and Android devices.
You’ll get plenty of inventory features like being able to add 15,000 items, and importing and exporting data. The free version will limit you to one user and one location, though.
$0 to $99 per month
If you only need 100 records and one user, then the free version of SalesBinder may be a good option for you. If you have greater inventory management needs, though, the web-based inventory management app does offer paid plans that offer additional capabilities.
SalesBinder’s free version does, however, come with some pretty advanced inventory management tools like entering, organizing, and filtering along with custom packages. You can also track shipped orders, review revenues, and create purchase orders.
14-day free trial
With options for mobile, desktop, and web-based access, Goods Order Inventory app is versatile but with a quote-based pricing model it is likely on the pricer side. However, with custom pricing this also means businesses of various sizes can likely find a solution that works for them. Multiple platform options, easy sorting and filtering, multiple location capabilities, barcode scanning, and convenient reporting options make this a great choice for following the life cycle of products and tracking vendors.
14-day free trial
Plans start at $39 for iOS and Apple Watch
TradeGecko’s inventory tracker system allows you to track inventory across multiple locations, including your online store, as well as keep track of your customer accounts and information. For QuickBooks users, TradeGecko sends invoices directly to the software and automatically synchronizes income/sales, purchase accounts, payments, cost of goods sold, stock purchases, and inventory assets. It also updates inventory levels when you make sales or new purchases. The interface also makes it easy to search and filter your inventory and to assess the state of your current stock.
In addition to QuickBooks, TradeGecko also integrates with Google Drive, Magento, WooCommerce, Amazon, Crossfire Cloud, Xero, Shopify, Salesforce, ShipStation, and ShipIT.
14-day free trial
$75 per month, per store for iOS, Android
The Cashier app is part of the larger suite of subscription-based services offered by Cashier Live. The app lets you keep track of and input new inventory either manually or through barcode scanning. The expanded options that come with Cashier Live services include customer tracking and extensive reporting options, as well as easy integration with QuickBooks accounting software.
At $75 per month, the price point on this inventory app is admittedly on the higher side of our list, but we hear from reviewers that along with great features, the app’s support team is great to work with. If you’re on the fence, give Cashier Live’s two-week trial a go to see if it works for your needs.
Starting at $36 per month
The inventory management app Odoo offers a double-entry invoicing system to track every stage of your inventory’s movement. Plus, Odoo offers plenty of additional business management apps, including CRM, invoicing, POS, and more. Users say that this service gives them all of the tracking they need and it’s easy to use. And by pairing this inventory management app with other services in the Odoo family, you can create a customizable service for your business.
Even when your inventory options get narrowed down by budget or industry, it can feel like a lot of choices to sort through before you make a commitment. It might be hard to see now, but when you have your new system in place and running smoothly, it will have been worth the energy finding the right inventory management app for your business.
And luckily, there are some really useful ways to avoid buyer’s remorse. If you’re thinking about one of the simpler mobile apps, a number of them will have a sample option that limits the number of items you can input. Try these limited versions so you can get a feel for each of the inventory management apps before you buy.
The more complex systems will have a free trial period, normally between two weeks and a month. If you’re considering one of these, we strongly urge you to take advantage of the trial. You wouldn’t buy a car without a test drive, and chances are you’ll be spending some serious time with your new inventory management app.
If you download a program, and then decided it just doesn’t work for you, you do have some refund options. If you purchased through Apple’s App Store, they make it pretty easy to “Report a Problem” in order to receive a refund. It will take a few days, but your money will come back to you.
Purchases made through the Google Play Store are a little trickier, but still doable. Refunds can be easy (within two hours of purchase), doable (within 48 hours of purchase), or risky (after 48 hours, it’s at the developer’s discretion).
So, when you start thinking about how you’re going to stay on top of your inventory, we hope this guide will keep the task from feeling daunting. With the help of one of these 23 inventory management apps, it will hopefully feel like an opportunity to take a big step in the direction of making your life easier, and your business run more efficiently.