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Invoice Ninja Review 2020: Pricing, Features, Top Alternatives

Editorial Note: Fundera exists to help you make better business decisions. That’s why we make sure our editorial integrity isn’t influenced by our own business. The opinions, analyses, reviews, or recommendations in this article are those of our editorial team alone.

Your small business is your livelihood, meaning you need to make sure you actually get paid for the goods and services you’re offering. Small business owners, including freelancers, know good invoicing software can be a key part of your business accounting plan and to staying organized and keeping your business operating smoothly. 

Luckily, there are plenty of invoicing software options, one of which is Invoice Ninja. The web-based invoicing platform allows you to access their software anywhere so you can keep track of your financials no matter where you are. 

While shopping for the best invoice software for your small business you’ll want to consider a few things: what features you need, how many customers you plan to process, how much you’re willing to spend, how you plan to access the software, and more. So, in this Invoice Ninja review, we’ll look at the pricing, features, and pros and cons of the software, as well as offer some top alternatives.

Invoice Ninja Overview

Invoice Ninja is an online invoicing software for small business owners. One of the biggest draws that makes Invoice Ninja appealing is that they offer a comprehensive free option if you’re looking for a basic invoice software. It’s a great option for small businesses that don’t have a ton of clients to invoice. Beyond the free option, Invoice Ninja also offers two additional plans for a monthly fee. With this price comes more capabilities and features. 

With Invoice Ninja you can invoice your clients, collect the payments you’re owed, track expenses, time tasks, and more. There are a number of integrations and payment gateways you can also add to the software to personalize it for your specific business needs. 

Invoice Ninja Features

The features you’ll receive with Invoice Ninja’s invoicing software will ultimately depend on which plan you choose. The plans build on one another, so when you purchase an upgraded plan you get all of the features from the previous plan, as well. In other words, the Ninja Pro Plan comes with all of the Forever Free features in addition to the Pro Plan features. The Enterprise Plan comes with all of the features of the Forever Free plan and the Pro Plan, plus its own additional features. Here are the three Invoice Ninja plans and what they offer.

Invoice Ninja Forever Free Features 

The free version of Invoice Ninja is a great option for businesses that don’t have hundreds of clients to invoice but still want robust functionality. Invoice Ninja Forever Free comes with many useful features, like the ability to set up recurring expenses and integrate with over 40 payment gateway options, and it’s all hosted online. Here’s a full rundown of the features you can expect with Invoice Ninja Free Forever:

  • 100 clients and unlimited invoices and quotes
  • 4 professional invoice and quotation templates
  • Brand invoices with your company logo
  • Auto-billing and recurring invoices
  • Integrate 40+ payment gateway options
  • Product/item library management
  • Time-tracker web tool and/or desktop icon
  • Manage projects and tasks with Kanban boards
  • Proposals creation tool and design template
  • Setup vendors and recurring expenses
  • Tax rate settings per line or invoice total
  • Alerts when invoices are sent/viewed/paid
  • Client-side invoice and payment history portal
  • Accept deposits and partial payments
  • Multiple companies supported
  • Real-time invoice PDF creation
  • Track client invoice views and logins
  • Support for Google Analytics ecommerce
  • Setup credit card gateway fees
  • Invoice and quotation emails delivery statistics
  • Automatic currency conversions

Invoice Ninja Pro Plan Features 

The Invoice Ninja Pro Plan includes all of the features included in the free option plus the features listed below. Maybe the biggest perk is that it grants you an unlimited number of clients and invoices so you never have to worry about going over the 100 client limit in the Forever Free plan. The Invoice Ninja Pro Plan from Invoice Ninja is also available by a free two-week trial for anyone curious to try it out before they commit to the annual payment. 

  • Unlimited clients and invoices and quotes
  • 10 professional invoice and quotation templates
  • Custom URL option
  • Custom URL option
  • Remove “Created by InvoiceNinja” from invoices
  • Password-protected client-side portal
  • Setup and customize payment auto-reminder emails
  • Setup multiple custom invoice designs
  • Custom invoice emails and subject lines
  • Attach invoice PDFs to client emails
  • Display clients e-signature on invoices
  • Enable clients to ‘approve terms’ checkbox
  • Create reports and client statements and charts
  • Create “buy now” buttons that redirect to invoices
  • Embed invoices as iFrames on your own site
  • Bulk emailing of invoices and quotes

Invoice Ninja Enterprise Plan Features 

The Invoice Ninja Enterprise Plan comes with everything in the Forever Free plan and the Invoice Ninja Pro Plan. Plus, there are some premium features that are included in the Enterprise Plan. With the upgraded plan you can create completely branded client portal links, add a custom background image to your invoices, attach third-party files to invoices and quotations, and create additional users and set access permissions. The first tier of Invoice Ninja’s Enterprise Plan allows for a maximum of two users. They also have options for three to five users, six to 10 users, and 11-20 users. Each increment raises the monthly cost of the plan.

Invoice Ninja Pricing

Details of the different priced plans Invoice Ninja offers are available on their website. Their Forever Free plan is, of course, totally free. The Invoice Ninja Pro plan costs $8/month, and their Enterprise Plan starts at $12/month and increases depending on how many users you add to the account. The two paid plans are paid on an annual basis, where you pay for 10 months and get two months free. This brings the Ninja Pro Plan to $80 a year, and the Enterprise Plan for one or two users to $96 a year. 

Is Invoice Ninja Right for Your Business?

Choosing an invoicing software for your business can be one of the most important decisions you make, as it can make running your business easier and more efficient. The right invoicing software for you depends greatly on what your business requires and will require in the future as your business grows. Here are some pros and cons to choosing Invoice Ninja to handle your business’s invoicing needs.

Invoice Ninja Pros

Possibly the biggest pro Invoice Ninja has going for it is their free option, which offers an impressive array of features and the ability to invoice up to 100 clients. If the free option isn’t comprehensive enough, Invoice Ninja’s other two options are still fairly inexpensive, especially when compared to other invoice software systems. But, having a free option also means you can try it out no strings attached if you’re still deciding what you need in an invoicing software. There are also free trials available for the paid plans. 

Invoice Ninja offers more than 40 payment integration options worldwide like PayPal and Stripe so you can receive payments automatically. They also offer integrations with more than 1,000 small business apps like Slack, MailChimp, Gmail, and more that you might need as a small business owner. 

Customizable templates and design are another perk that Invoice Ninja offers their customers so you can make your invoices look exactly how you want them, or brand it with your small business brand logo.

Invoice Ninja Cons

If you have more than 100 clients, you’ll have to upgrade and start paying for one of Invoice Ninja’s paid options. Technical support may also be a drawback with Invoice Ninja, as it’s all based online and their resources are online-only, as well. However, Invoice Ninja does offer support via email, forums, videos and tutorials, blogs, and Github Project. They also have a Slack group you can join for real-time support online. 

Invoice Ninja Alternatives

Invoice Ninja is just one of many invoicing software options on the market. There are many alternatives to consider if Invoice Ninja doesn’t seem like the right fit for your business. Here are three alternatives:

Harvest

Another invoice software solution that offers a free option is Harvest, but it comes with far fewer features than Invoice Ninja does. Harvest’s free option allows you to have one user on the account and you can have two active projects going on with unlimited clients and invoices. Harvest does offer extensive tracking tools, from time tracking to price tracking, as well as project scheduling and management. 

You can’t add a company logo or attach files, integrate other party apps, or input data. Harvest does, however, offer a 30-day free trial and then the paid subscriptions are fairly comparable and inexpensive compared to Invoice Ninja. So if the design and integrations aren’t high on your list of necessities, Harvest might be a better option for you. 

Zoho Invoice

Zoho Invoice is an easy-to-use platform for invoicing and much more. Zoho offers far more business solutions on the whole than many other software providers do. It can help you with payments, estimates, time tracking, expenses, and also has a mobile app. One of the things that sets Zoho Invoice apart is that it also has tax features that help you manage what is and isn’t taxable. 

Zoho Invoice also offers integrations like Invoice Ninja does. It also offers a “Forever Free” plan as well that allows you to invoice up to five customers—far fewer than Invoice Ninja offers. The basic plan for $9 a month allows you to invoice up to 50 customers, the standard plan for $19 allows you to invoice up to 500 customers, and the professional plan allows you to invoice an unlimited number of people. So the plans can grow as your business does, but it will also cost you. 

FreshBooks

More than just invoicing software, FreshBooks is a full business accounting suite. If you’re looking for a software that allows you to do more than create and send invoices, this may be the software for you. You can use FreshBooks to customize your invoices, sort them, calculate taxes, and more. 

But FreshBooks also lets you do track time, collaborate with a group, accept credit card payments, and keep your finances in order. There are several price points for various services FreshBooks offers. Their least expensive option, Lite, is $15 a month and includes five billable clients; the $25/month option called Plus increases your billable clients to 50. The most expensive option, Premium, gives you 500 billable clients. For a limited time, FreshBooks is offering 50% off for the first 3 months when new users skip the 30-day free trial period.

The Bottom Line

Choosing your invoicing software is important to keeping your business running smoothly and is a key productivity tool for any small business. With Invoice Ninja you can try it for free, but you can also continue to use it for free, as long as you have a limited number of clients.

If necessary, you can upgrade to a paid version of the software as your business grows, so you have an Invoice Ninja option that works for every business size. Its easy-to-use software comes with dozens of features on every level to help you keep your invoicing easy, up-to-date, and even customized to your business. 

Nina Godlewski

Nina Godlewski

Nina is a staff writer at Fundera where her goal is to help make complex business topics more accessible for small business owners. She was previously a staff writer at Newsweek covering technology, science, breaking news, and culture. She’s also worked as a reporter for Business Insider and The Boston Globe. Nina has a degree in communication studies from Northeastern University. Email: nina@fundera.com.