Patriot Payroll Review: Is It Right for Your Small Business?

Maddie Shepherd

Contributing Writer at Fundera
Maddie Shepherd is a former Fundera senior staff writer and current freelance writer. Maddie has an extensive knowledge of business credit cards, accounting tools, and merchant services, but specializes in small business financing advice. Maddie has a bachelor's degree in Spanish and Latin American cultures from Barnard College.
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Odds are, you’re not running a small business because you’re eager to administer payroll on a regular basis. Maybe you started your small business on your own, and didn’t necessarily mind running payroll on your own for yourself, plus maybe a few part-time contributors here and there.

But as you grow your team, payroll administration for multiple employees isn’t exactly fun for most entrepreneurs. If you find yourself stressing over your DIY payroll process, that’s your queue to start looking into your payroll service options. And one of the most user-friendly, affordable options on the market is Patriot Payroll Software from Patriot Software.

In this Patriot Payroll review, we’ve compiled all the details you need to determine whether or not this is the right payroll solution for your business. Whether you’re looking to secure your first payroll software or you’re hoping to switch over from another payroll software, let’s check out the details on what Patriot Payroll has to offer your business:

The Details on Patriot Payroll Software

Let’s dive into the details on this potential payroll software option. To organize things, we’ve split up the information based on the two payroll plans that Patriot Software offers, plus the add-on features you can access for an additional cost.

Here are the two Patriot Payroll software options and all that they would entail for your business’s payroll automation:

Patriot Payroll Option #1: Basic Payroll

Although the Basic Payroll plan is the more affordable version of Patriot Payroll software, you’ll still be able to access the user-friendly, secure payroll that characterizes Patriot Software. This includes unlimited payrolls that you can run 24/7, paying both hourly and salaried employees, and flexible payroll cadences.

If you’re looking for a steady, accurate, and easy-to-use entry-level payroll software, then the Patriot Payroll Basic plan could be a top option.

Basic Patriot Payroll Pricing

The Patriot Payroll pricing structure that you’ll encounter with both plans is remarkably straightforward and transparent. And with the Basic version of Patriot Payroll, pricing is remarkably affordable.

You’ll pay a monthly base fee of $10, plus a monthly employee fee of $4 per month per employee. Plus, Patriot Software is currently offering a free 30-day, zero-obligation trial. So, if you’re wondering whether or not the services that the Basic Patriot Payroll plan offers would be worth the cost, you can try it out for yourself for free.

Basic Patriot Payroll Features

Even with this Basic Payroll version of the software, Patriot Payroll offers crucial fundamentals for automating your small business payroll. Though you won’t be able to access full-service tax filing like you would with the other Patriot Payroll option, you will be able to access the following perks through the Basic plan:

  • Payroll setup help, including data input from previous payrolls you might have run this year prior to Patriot Payroll setup
  • Expert support through phone, email, or chat
  • Paychecks through direct deposit, printed check, handwritten check, or cash
  • Dedicated Patriot Payroll employee login and portal

All in all, if you’re looking for the first payroll software for your business, you’ll get a lot out of the support and payroll services that Basic Patriot Payroll offers.

patriot payroll

Patriot Payroll Option #2: Full Service Payroll

Alternatively, if you want to access more comprehensive payroll tax services with your Patriot Payroll account, then we suggest you look more closely at the Full Service Payroll plan. This more advanced version of Patriot Payroll software comes with all the features that the Basic Payroll plan offers, plus some extras.

If you’re looking to upgrade into a payroll software that’s more hands-on with your business’s payroll tax processes, then it’s worth considering Full Service Patriot Payroll.

Full Service Payroll Pricing

Just like the Basic Patriot Payroll plan, the Full Service Patriot Payroll plan comes with a 30-day free trial so that you can try it out for a month with no obligation or cost. After your first month, Full Service Patriot Payroll pricing will set in as follows: A base fee of $30 per month, plus $4 per month per employee.

Full Service Payroll Features

Along with all of the capabilities that the Basic plan offers, the Full Service Patriot Payroll plan comes with the following payroll tax capabilities:

  • File W-2s
  • File W-3s
  • File and deposit federal taxes
  • File and deposit state taxes
  • File and deposit local taxes

If you anticipate needing to outsource your payroll taxes to an expert, then we suggest you opt for the Full Service Patriot Payroll. And even if you’re willing to file your payroll taxes on your own, having an expert team do it for you could help you avoid common payroll compliance mistakes that could cost your business.

Patriot Payroll Add-On Features

Beyond the two plans that Patriot Software has for their payroll, they also have two add-on features that you can tack onto your payroll account for an additional monthly cost.

One of theses add-on features, their time and attendance tracking feature, will allow you to integrate your employees’ time cards and attendance to your Patriot Payroll account. This add-on costs a $5 per month base cost, plus $1 per month per employee, but is also eligible for the 30-day trial that the two Patriot Payroll plans come with.

The second add-on feature for Patriot Payroll is their HR software. If you decide to add Patriot HR software to your payroll account, you’ll be able to paperlessly manage your employee records and share documents with your team. This will cost you an extra $4 per month base fee, plus $1 per employee per month.

Patriot Payroll Software Pros and Cons

So, now that we’ve combed through all the logistics on Patriot Software payroll offerings, it’s time to zoom out and consider the biggest takeaways for this Patriot Payroll review.

Luckily, there is a lot of positive to focus on here. For one, arguably the biggest draw for this software option is the hundreds of glowing Patriot Payroll reviews from customers on the internet. Patriot Payrolls reviews average out at close to 5/5 stars on pretty much every major reviews site. Knowing that so many customers are eager to leave such positive Patriot Payroll reviews should make this option a top contender for your business.

More practically, Patriot Payroll pricing is one of the most affordable on the market. For reference, even the Full Service Patriot Payroll plan costs less per month than the basic plan for Gusto—Gusto Core—which costs a $39-per-month base fee, plus $6 per month per employee. Plus, a month’s free trial makes Patriot Payroll pricing that much more affordable.

That said, just like any other small business financial service, Patriot Payroll has its imperfections. For one, Patriot Payroll only offers two plan options, so it’s relatively limited in scope. Additionally, Patriot Payroll competitors often offer health benefits administration and workers’ comp administration. So, if you’re looking for payroll automation that will handle these benefits, as well, then you should look beyond what Patriot Payroll offers.

patriot payroll

Top Alternatives to Patriot Payroll Software

If you want to look beyond Patriot Payroll for the perfect payroll software for your small business, then you’re in luck. There is a market full of payroll services for small businesses, and each of them is vying for your business. Each will offer something unique for your business, so it’s certainly worth checking out all of your options. To start, here are two top payroll alternatives to consider if Patriot Payroll software isn’t right for your needs:

Gusto Payroll

If you’re looking for a highly capable software that goes way beyond just payroll, then Gusto Payroll could be the perfect Patriot Payroll alternative for you. Gusto offers up three tiers of their software, priced as follows:

  • Gusto Core: $39 monthly base fee, $6 monthly employee fee
  • Gusto Complete: $39 monthly base fee, $12 monthly employee fee
  • Gusto Concierge: $149 monthly base fee, $12 monthly employee fee

As we mentioned before, Gusto is certainly a pricier option than Patriot Payroll. But it also offers far more capabilities. You’ll be able to access the following fundamental capabilities, no matter which Gusto Payroll plan you go with:

  • Full-service payroll
  • Employee self-service
  • Employee profiles
  • Health benefits administration
  • Workers’ comp administration
  • Customer support
  • PTO tracking

Square Payroll

On the other hand, if you’re looking for a more bare-bones alternative to Patriot Payroll, then you should look into Square Payroll. If you use a Square Point of Sale to process transactions and track your employees’ time, then you’ll be able to sync tips and timesheets with your Square Payroll like it’s nothing.

Plus, if you only work with contractors, Square Payroll will be the most affordable payroll for your business—you’ll simply have to pay $5 per contractor per month. And that’s it—you won’t have to pay a monthly lump sum in the form of a base fee.

If you have a team of both contractors and employees on your team, then Square Payroll will cost you a $29 monthly base fee, plus $5 per person per month. This additional monthly cost will cover the full-service payroll tax that Square Payroll offers for W-2 employee payroll taxes.

The Verdict on Patriot Payroll Software

Having made it through our Patriot Payroll review, you’re equipped with some pretty crucial information for deciding what your verdict for Patriot Payroll software will be. While Patriot Software offers some of the most affordable payroll software on the market, they also leave a few features to be desired.

You’ll need to decide whether or not you’re willing to pay for the features that Patriot Payroll might lack. If you don’t feel the need to automate things like workers’ comp and health benefits administration and you want to keep your payroll software simple, then Patriot Payroll should be on your short list.

Editorial Note: Fundera exists to help you make better business decisions. That’s why we make sure our editorial integrity isn’t influenced by our own business. The opinions, analyses, reviews, or recommendations in this article are those of our editorial team alone. They haven’t been reviewed, approved, or otherwise endorsed by any of the companies mentioned above. Learn more about our editorial process and how we make money here.

Maddie Shepherd

Contributing Writer at Fundera
Maddie Shepherd is a former Fundera senior staff writer and current freelance writer. Maddie has an extensive knowledge of business credit cards, accounting tools, and merchant services, but specializes in small business financing advice. Maddie has a bachelor's degree in Spanish and Latin American cultures from Barnard College.

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