What Is SurePayroll?
SurePayroll is one of the many online payroll options for automating how you pay your team. The company stands out in a few ways, both positive and negative. SurePayroll syncs with many of the most popular accounting software programs, and offers a standout mobile app. Though SurePayroll pricing will be subject to change, it will typically cost $29.99 per month, plus $4 per employee per month.
Relative to all of the other decisions you make for your small business, deciding on a payroll service might not seem like the most weighty choice in front of a small business owner. When stacked against finding the right employees to help you grow your small business, finding the right payroll software to pay them through isn’t quite so exciting.
But that doesn’t make it any less important—how reliable and easy-to-use your payroll software is will determine how well your team will be able to navigate their compensation and benefits. SurePayroll for small business offers many of the features that small businesses need to manage all things payroll and benefits, so it could very well be on your shortlist for your business’s payroll options.
Keep reading for our comprehensive SurePayroll review so that you can ensure you’ll know exactly what you’re getting yourself into should you decide to move forward with this option.
Features SurePayroll Can Offer Your Business
First, let’s tackle the basics: Which features can SurePayroll offer your business?
Though SurePayroll can shift and morph according to your business’s payroll needs, there won’t be any distinct versions or tiers of this payroll option.
So, although your SurePayroll account might look different from the next guy’s based on the size and needs of your team, you’ll be able to access all of the following features with this online payroll system:
- Run payroll anytime: You’ll be able to run payroll anytime you please, even if it doesn’t coincide with your typical payroll run schedule.
- 401(k) add-on option: You can choose whether or not you want to manage a 401(k) employee benefits program through your payroll account. Note that adding this feature to your account will make SurePayroll cost more for your business.
- Workers’ comp add-on option: You’ll also have the option to manage a workers’ compensation insurance program through your account. Again, this add-on option will make your account cost more.
- Health insurance add-on option: Another notable add-on option that SurePayroll offers for an additional cost is health insurance benefits for your team.
- 100% guaranteed taxes, paid and filed: SurePayroll will pay and file all local, state, and federal taxes your business will owe for payroll. Plus, they offer a 100% guarantee that they’ll pay and file these taxes compliantly.
- Four payroll schedule options: You’ll be able to choose between four paycheck cadences—weekly, bi-weekly, semi-monthly, and monthly.
- Bonuses, corrections, and reimbursements: On top of being able to run payroll whenever you need to, even if it’s off-cycle, you’ll also be able to run any employee bonuses, payroll corrections, and non-taxable reimbursements whenever you need to.
- Free account setup and first payroll help: The customer service team will walk you through your account setup and your first payroll run for free.
How Much SurePayroll Will Cost Your Business
You’ve gotten the scoop on some of SurePayroll’s most notable features, but all of the fancy bells and whistles don’t mean much if they’re not available for the right price. So, it’s time to take a look at just how much it will cost your business.
There isn’t much pricing information on pricing to be found on SurePayroll’s website. But according to the SurePayroll team, SurePayroll has flat-rate pricing that defaults a $29.99 per month, plus $4 per month per employee. Nonetheless, to get exact pricing for your business, you’ll need to request a quote from them, because SurePayroll pricing is subject to change.
What Distinguishes SurePayroll From Other Options
We’ve combed through all the details on what SurePayroll has to offer and how much it will cost you. Now, it’s time to add some context to these details. Which of the features make it stand out from the crowd of payroll options?
SurePayroll comes with both positive and negative distinguishing features that make this payroll system slightly different from their competitors. So, let’s start on the bright side and consider the most notable and distinctive upsides to running your payroll with this company:
Accounting Software Syncing
SurePayroll syncs with a long list of some of the most widely used business accounting software programs out there. These compatible accounting programs include QuickBooks and Xero along with online accounting systems like Kashoo and Sage 50cloud.
Conversely, other payroll options will really only sync with proprietary software that falls under their same brand. If you’re looking for easy syncing for your accounting software, but you’re not quite sold on the payroll system your accounting software company offers, then SurePayroll might be a top alternative.
Solid SurePayroll App for Mobile Devices
SurePayroll offer two apps for mobile devices, one for employees and one for employers, and both have pretty stellar reviews on app stores. If you’re an employee who gets paid through Sure, you’ll be able use your account login to enter the app and manage your settings and access your pay stubs.
If you’re a business owner who pays their team through a SurePayroll account, then you’ll be able to access admin capabilities through the app for employers. Through the app, you’ll actually be able to run payroll through a mobile device. Plus, this app will allow you to manage paid time off and view payroll reports through your mobile device.
The Most Notable SurePayroll Downsides
Unfortunately, SurePayroll isn’t a perfect payroll product. Though you might find that it is the best fit of all your options, it will almost certainly be in spite of a few downsides that the payroll system comes with.
There are two prominent downsides to this payroll system that you should keep in mind if you decide to use it to manage your payroll and benefits.
Extra Cost for W2 and 1099 Contractors
It’s also important to note that you’ll have to pay extra, undisclosed fees for adding contractors to your account. Both W2 and 1099 contractors will cost you extra to pay if you pay them through SurePayroll, which is a downside in and of itself. Plus, the fact that they don’t make this extra cost clear—and don’t disclose just how much the extra cost is, other than calling the cost “nominal”—is an additional downside to working with the company.
Top SurePayroll Alternatives to Consider
Not quite convinced that Sure is the right move for your small business? Whether you’re concerned about the SurePayroll pricing, the fees for contractors, or something else entirely, it’s healthy to hesitate to sign on for any financial product, no matter how great it is.
Shopping around will help you gather context on how well SurePayroll addresses your business’s payroll needs, relative to all the other options out there.
So, who are SurePayroll’s competitors that will serve as good comparisons? Let’s take a look at the top two alternatives to help you see what this payroll option is up against:
SurePayroll vs. Square Payroll
If you’re using a Square POS for your business, then Square Payroll will certainly be your most convenient payroll option. Members of your team will be able to clock in and out directly with your Square POS, and their timecards will automatically sync with your Square Payroll account.
Plus, Square Payroll is one of the most transparently priced payroll systems on the market. If you’re just paying contractors through Square Payroll, then it will cost you $5 per contractor per month. Even if you’re paying both employees and contractor through Square Payroll, it will only cost you a base fee of $29 per month, plus $5 per employee per month.
SurePayroll vs. Gusto Payroll
Gusto Payroll is one of the most popular payroll systems on the market. Gusto offers three tiers of their product—Core, Complete, and Concierge. Gusto also has a new option for contractor-only employers, who simply pay the $6/employee rate and no base price.
Even with the base tier of Gusto Payroll, pricing will look similar to that of typical SurePayroll pricing. That said, the Gusto Core payroll option comes packed with far more capabilities than the basic Sure product. The Gusto Core payroll option will provide you with health benefits administration, workers’ comp administration, and PTO tracking. Meanwhile, tacking on these capabilities to your Sure account will mean paying more.
The Verdict on SurePayroll
Now that we’ve zoomed into all of the details on SurePayroll, it’s time to decide what the verdict on this payroll option is. To be sure, the decision on how to automate your payroll will rest on you, the person who knows your business the best. Unless SurePayroll is the only payroll system that will sync with your accounting software, or you need to run payroll on mobile devices frequently, then you should consider shopping your payroll options to make sure you’re opting for the best software possible.
Maddie Shepherd is a former Fundera senior staff writer and current contributing writer for Fundera.
Maddie has an extensive knowledge of business credit cards, accounting tools, and merchant services, but specializes in small business financing advice. She has reviewed and analyzed dozens of financial tools and providers, helping business owners make better financial decisions.