Kashoo vs. QuickBooks Online—Which Is Best for Your Business?

Kashoo vs. QuickBooks Online: The Ultimate Comparison

In your search for the right accounting software for your business, QuickBooks is likely one of the first solutions you’ll come across. With decades of industry expertise, QuickBooks’ creator, Intuit remains one of the most prominent providers of small business software. However, although QuickBooks Online is one of the most popular business accounting software platforms on the market doesn’t necessarily mean it’s the best option for your small business.

Therefore, it’s certainly worth considering other solutions, how they stand up against QuickBooks, and whether or not they can more sufficiently meet your business accounting needs. Take Kashoo, for example. Kashoo, like QuickBooks Online, is a web-based, user-friendly, and fully functional accounting software designed specifically to accommodate small business owners. How do these two solutions stack up against one another? We’re here to help you find out.

In this Kashoo vs. QuickBooks Online breakdown, we’ll compare everything these accounting platforms have to offer—including features, pricing, and user reviews—so that you have all of the information you need to decide which (if either) is right for your business.

Kashoo vs. QuickBooks Online: The Basics

To start, Kashoo and QuickBooks actually have a number of overarching similarities. As we mentioned briefly above, both of these platforms are web-based, meaning you can access your account anywhere with an internet connection, both are known for their usability, and both contain the essential tools you need to manage your bookkeeping and accounting.

This being said, there are also a substantial amount of differences between Kashoo vs. QuickBooks Online—and exploring these distinctions (as summarized in the chart below) will help you determine which option might be better-suited to meet your needs.


Kashoo QuickBooks Online
Single software plan available
Four plans to choose from, included features increase based on plan level
$16.65 per month, billed annually, or $19.95 per month
Pricing starts at $25 for Simple Start plan
Notable Features
– Unlimited users
– Machine Learning categorization for imported transactions
– Inbox-based interface for main dashboard
– Basic project, item, and contact management tools
– Four plans to choose from with scalable features
– Hundreds of third-party integration options
– Advanced reporting that progresses with each plan level
– Time tracking, inventory, and project profitability tools with higher-level plans
Unlimited users; four access levels
Varies based on plan; Simple Start plan only grants access for two accountants
Mobile App
Free Kashoo accounting app available for iOS devices
Free QuickBooks accounting app available for iOS and Android devices
WePay, Square, Stripe, BluePay, FreshBooks; SurePayroll or Paychex for payroll
Hundreds of third-party integration options available, as well as Intuit add-ons like QuickBooks Payroll and TSheets
Customer Support
Phone, email, or live chat from 6 a.m. to 5 p.m PT
Phone or chat, Monday through Friday from 6 a.m. to 6 p.m. PT and Saturday from 6 a.m. to 3 p.m. PT
Best for
Newer and smaller businesses that need basic tools for managing their finances
Wide variety of business owners who want a scalable solution that offers the most features in a single software

Kashoo vs. QuickBooks Online: Features

With this overview in mind, let’s get a better sense of the Kashoo vs. QuickBooks Online comparison in terms of features. 

First and foremost, it’s important to note that whereas Kashoo offers a single accounting software plan with a standard feature set, there are four different QuickBooks Online plans to choose from—and the plan you choose will dictate the specific features you receive.

Kashoo Features

As we’ve mentioned, Kashoo offers their web-based accounting software in a single plan—which you can sign up for quickly and easily online. Once you’ve registered your Kashoo account, you’ll be able to connect your accounts (or import data) and begin using the system to manage your finances.

Unlike many other accounting platforms, however, your Kashoo account does not open to a dashboard overview, but instead, an inbox-based interface that lists transactions to be categorized and approved (as shown below). In this way, Kashoo places an upfront focus on basic bookkeeping and then allows you to navigate to other parts of the system from this starting point.

kashoo vs. quickbooks online, kashoo inboxThis is an example of what your Kashoo inbox will look like once you’ve connected your accounts. Image source: Kashoo


Keeping this in mind, you can expect the following capabilities with any Kashoo account:

  • Connect bank, credit, and other financial accounts
  • Automatically import transactions with Machine Learning categorization from Kashoo
  • Track income and expenses; categorize and reconcile transactions
  • Upload digital receipts and add to expenses
  • Create and send customized invoices
  • Set up recurring invoices and view up-to-date customer client statements
  • Automatically calculate sales tax and track sales tax on income and expenses
  • Work with Kashoo’s payment partner WePay (or integrate with Stripe or BluePay) to accept online payments on your invoices
  • Track and manage your bills; print checks
  • Create an unlimited number of projects, associate income and expenses with projects, and view project-based reports
  • Add unlimited clients and vendors to your account; associate clients and vendors with transactions
  • Add items that are bought and sold to your account; associate items with income and expense accounts
  • Generate, export, and send basic financial reports including sales summaries, sales tax overview, income statements, balance sheets, etc.
  • Add an unlimited number of users to your account and sort them into one of four user access levels
  • Download the free Kashoo mobile app for iOS devices; use the app to view statistics, create and send invoices, receive payments, and record expenses on the go
  • Integrate with a handful of third-party tools, including Stripe, Square, BluePay, and FreshBooks; work with either of Kashoo’s payroll partners—SurePayroll and Paychex—for payroll integration
  • Access the Kashoo customer support team via phone, email, or live chat from 6 a.m. to 5 p.m PT

As you can see, within their singular accounting software platform, Kashoo includes a range of tools to facilitate and optimize your financial processes.

QuickBooks Online Features

With QuickBooks, like Kashoo, you can easily sign up for a subscription online and receive immediate access to set up your account. Compared to Kashoo, however, the QuickBooks Online initial interface is a dashboard overview (shown below) providing a quick summary of your financial data.

kashoo vs. quickbooks online, quickbooks online dashboard overview

Additionally, whereas Kashoo offers a single software with set features, the ultimate functionality you receive with QuickBooks Online will vary based on which of their four subscription plans you choose.

    Simple Start

    Simple Start is the most basic QuickBooks Online plan. With this plan, you’ll be able to:

    • Connect your financial accounts and import transactions from your bank, credit cards, PayPal, Square, and more; reconcile your accounts 
    • Track your income and expenses; automatically sort transactions into tax categories
    • Capture and upload digital receipts and match them to expenses
    • Create and send customized invoices, track invoice status, send payment reminders, and automatically match payments to invoices
    • Automatically calculate taxes on invoices
    • Use QuickBooks Payments or third-party payment integration to accept credit cards and bank transfers from your invoices
    • Download the free QuickBooks mobile accounting app to send and track invoices, capture receipts, link your accounts, and more
    • Track miles through the QuickBooks app automatically using the GPS in your mobile device; categorize business and personal trips; receive mileage-specific reports with potential tax deduction information
    • Generate and export traditional financial reports, create customized reports that are specific to your business
    • Track cash flow and reporting through your main dashboard
    • Create and send customized estimates, accept mobile signatures, and convert estimates into invoices
    • Manage and track 1099 contractor payments; prepare and file 1099s (may require additional fees)
    • Share your books with up to two business accountants or export any necessary documents
    • Integrate with other QuickBooks products as well as hundreds of third-party tools including ecommerce platforms, tax software, CRM systems, inventory trackers, and more
    • Receive customer support via phone or chat, Monday through Friday from 6 a.m. to 6 p.m. PT and Saturday from 6 a.m. to 3 p.m. PT


    Essentials is the second QuickBooks Online plan option and includes all of the functionality of Simple Start, plus:

    • Create and export enhanced reports, including sales, accounts receivable, and accounts payable reports
    • Manage your business’s bills, track bill status, record payments, and create recurring payments
    • Pay multiple vendors and bills at the same time; create and print checks
    • Track billable hours by client or employee and automatically add time to invoices
    • Enter hours or give employees protected access to enter their own
    • Integrate with TSheets for additional time tracking capabilities (at associated costs)
    • Create up to three users accounts, grant users specific access levels, and share reports without sharing a log-in


    The third QuickBooks Online plan, Plus, builds on the capabilities of the previous two plans with the ability to:

    • Access more comprehensive reporting—including inventory reports, enhanced sales reports, and profitability reports; run specific budgeting, expense, and class reports
    • Track project profitability with dashboards and reports; track labor costs, payroll, and expenses with job costing
    • Track inventory and cost of goods; receive notifications for low inventory
    • View most popular inventory items, create purchase orders, and manage vendors
    • Import inventory from Excel or sync with Amazon, Shopify, Etsy, etc.
    • Create up to five user accounts


    Finally, the last QuickBooks Online plan is Advanced—providing the most detailed features and widest variety of functionality. This plan includes all of the features of the previous plans, plus:

    • Run advanced reports with custom field types and compare performance across locations or divisions; monitor key financial metrics like revenue and cash flow on one dashboard
    • Create up to 25 user accounts as well as three accountant seats
    • Unlimited chart of account entries
    • Track different types of revenue with unlimited tracked classes and locations
    • Import and send batch invoices; enter and edit batch expenses
    • Track financial and non-financial KPIs with smart reporting by Fathom
    • Customize permissions for deposits, sales transactions, expense reports, estimates, and invoices; assign work to particular users
    • Receive access to Priority Circle, which includes a dedicated account manager, priority customer support, and on-demand online training
    • Sync payments automatically and pay vendors, contractors, and bills from QuickBooks
    • Manage workflows and configure reminders and triggers based on your rules
    • Work with your QuickBooks data in Google Sheets
    • Monitor revenue streams, track revenues in one place, configure your dashboard based on what you need

Kashoo vs. QuickBooks Online: Pricing

Overall, between their four plan offerings, QuickBooks Online offers much more detailed features than Kashoo—going beyond basic business bookkeeping and extending into advanced areas of financial management. 

With all of this information in mind, let’s compare Kashoo vs. QuickBooks in terms of pricing. While QuickBooks has multiple plan options and Kashoo only has one, both providers price their accounting software on a monthly subscription basis.

Kashoo Pricing

Kashoo’s pricing is very simple. You have the option to pay for your subscription on a month-to-month basis for $19.95 per month, or you can opt for an annual plan at $16.65 per month. Although you’ll be charged the full cost for the annual plan ($199) once a year, you’ll also save two months’ worth of software costs by opting for this subscription instead of paying the higher month-to-month price.

This being said, there are also a few places you may incur additional fees for using Kashoo:

  • Multiple businesses: If you want to add more than one business to your account, you’ll have to pay another monthly subscription fee, of $13.95 per month or $139.95 billed annually. If you want to add more than five businesses; however,  you’ll have to contact Kashoo for a package price.
  • Online payments: To accept online payments, you can work with WePay, Kashoo’s payment processor, who will charge 2.9% + $0.30 per transaction and $15 per chargeback. You also have the option to work with Stripe or BluePay, who will charge their own rates for payment processing.
  • Payroll: If you want to manage your payroll through Kashoo, you can work with SurePayroll or Paychex. Both of these providers price their services on a quote-basis, so you’ll have to work with them directly to determine the costs for your business. You can, however, receive a specialized rate by signing up for either option through your Kashoo account.

Kashoo also offers a 14-day free trial of their accounting solution, no credit card required.

QuickBooks Online Pricing

As you might imagine, the cost of QuickBooks Online depends on which of the four plans you choose. Although QuickBooks also prices their software on a monthly subscription basis, they do not offer a discount for an annual subscription.

They do, however, give you the option to sign up for a discounted rate for your first three months with the software—or to sign up for a 30-day free trial. 

Overall, the plan pricing breaks down as follows:

  • Simple Start: $25 per month
  • Essentials: $40 per month
  • Plus: $70 per month
  • Advanced: $150 per month

Moreover, just as is the case with Kashoo, you may incur additional fees for any services you use in tandem with your QuickBooks Online plan. For example, if you use QuickBooks Payments to accept online payments for your invoices, you’ll pay 2.9% + $0.25 per transaction. 

Similarly, if you opt to integrate QuickBooks Payroll or TSheets time tracking, you’ll pay associated costs—pricing for QuickBooks Payroll starts at $45 per month, plus $4 per employee per month and TSheets costs $20 per month, plus $8 per user per month.

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Kashoo vs. QuickBooks Online: How They Compare

Based on all of this information, you should have a better sense of what Kashoo and QuickBooks Online can offer your business. So, how do they compare at the end of the day?

Ultimately, both platforms have their merits; however, Kashoo stands out with their simplicity, unlimited users, and customer service options. QuickBooks Online, on the other hand, stands out with their multiple plan choices, integration capabilities, and advanced features.

Kashoo Benefits

When it comes down to it, Kashoo is a much simpler system than QuickBooks Online and it excels in its simplicity. Within Kashoo, you have access to everything you need to start automating your business’s bookkeeping and accounting tasks, especially if you’re a new business owner.

As we’ve seen, Kashoo focuses largely on managing and reconciling transactions—with their inbox-based dashboard—but also includes basic versions of other essential tools, like reporting, contact and project management, invoicing, and more. 

Plus, and perhaps most notably, Kashoo allows you to add an unlimited number of users to your account. With QuickBooks, as well as many similar solutions, you have to pay for a higher plan level to access this capability. Moreover, in addition to their online, self-service resources, Kashoo offers customer service in not one, but three different ways, allowing you to contact customer support in the way that works best for you.

This being said, although Kashoo may not be the most affordable accounting solution on the market, their pricing is fairly affordable considering everything that’s included in the software—especially with the discount for their annual subscription.

Ultimately, Kashoo gives you all of the essentials you need, without overwhelming you with features that you don’t. On the whole, Kashoo is extremely easy to use and set up, accessible wherever you go, and approachable for business owners who don’t have any prior bookkeeping or accounting experience.

In this way, Kashoo is very likely best-suited for smaller businesses, especially those that are just starting out. If you’ve just started as a freelancer or other similar self-employed professional, Kashoo may be a top option to meet your basic accounting needs, like separating your business and personal finances.

QuickBooks Online Benefits

Where Kashoo excels in simplicity, QuickBooks Online excels in details and options. 

First and foremost, QuickBooks Online is a highly scalable solution. With four different plan options, each with an increasing level of functionality, you can not only choose the QuickBooks Online plan that is best for your needs now, but also upgrade your software as your business grows and your needs change. 

In addition, within all of their plan options, QuickBooks offers a wide variety of features, including accounting tools that are more detailed than Kashoo’s, as well as those that Kashoo doesn’t offer at all. For example, even in the Simple Start plan, QuickBooks includes estimates, mileage tracking, and 1099 contractor management. Kashoo doesn’t offer any of these features.

Moreover, with the higher-level plans, QuickBooks provides advanced functionality—everything from time tracking to inventory management to job costing—all of which significantly extends beyond the purview of Kashoo. 

Plus, if you need access to tools or capabilities QuickBooks doesn’t offer, there’s very likely a third-party tool available for you to integrate with your accounting software—and therefore, managing more of your financial processes within one system. On the whole, Kashoo is very limited in their integration options.

All of this being said, QuickBooks Online is perhaps best-suited for a different type of business owner. Whereas Kashoo is well-suited as a freelancer accounting software, QuickBooks Online is very likely a better solution for more established businesses, as well as for new businesses looking for scalability and the opportunity to grow in tandem with their accounting software.

With this in mind, however, there’s no doubt that QuickBooks Online is an investment—the Simple Start plan costs $25 per month (compared to Kashoo’s $19.95 per month) and prices only increase from there. Nevertheless, if you’re looking to get the most functionality out of your accounting platform, there’s no doubt QuickBooks Online is a top choice.

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User Reviews

Whereas in many cases, user reviews can help you definitively choose between two very similar solutions—like Kashoo vs. Wave, for example—due to the inherent differences with Kashoo vs. QuickBooks Online, it’s not as likely that user reviews will be as influential in helping you choose one solution over the other.

Instead, your decision will more likely be based on which platform’s features can best meet your needs. This being said, however, user reviews will be able to give you more insight into what it’s like to actually use Kashoo or QuickBooks for your business. 

Along these lines then, it’s worth noting that both Kashoo and QuickBooks Online are highly rated throughout customer review sites online. Of course, some users have specific issues and complaints with both platforms, but generally, QuickBooks and Kashoo are praised for their accessibility, user-friendly systems, and overall functionality.

Choosing Between Kashoo vs. QuickBooks Online for Your Business

At the end of the day, only you can look at the Kashoo vs. QuickBooks comparison and determine which—if either—of these solutions is right for your business. 

Based on the differences we’ve discussed, though, it seems that Kashoo will be better-suited for business owners who need the basics—those who want to automate their basic bookkeeping and accounting, but don’t necessarily need extended or highly detailed features. In this way, as we’ve mentioned, Kashoo may be a worthwhile accounting software for self-employed professionals who are just starting out, as well as for smaller businesses.

QuickBooks Online, on the other hand, will be better-suited for business owners who want more than what Kashoo can offer—and can budget for the monthly costs associated with this access. Therefore, QuickBooks Online may be an ideal solution for a variety of different types of small businesses, including small brick-and-mortar operations, high-growth potential startups, and more. 

Ultimately, if you’re still unsure if QuickBooks or Kashoo is best for your business, you might decide to take advantage of their free trials. By working within each system and exploring the different features for yourself, you’ll be able to get a firsthand sense of the platform and how it may or may not meet your business’s accounting needs.

Randa Kriss

Randa Kriss is a senior staff writer at Fundera.

At Fundera, Randa specializes in reviewing small business products, software, and services. Randa has written hundreds of reviews across a wide swath of business topics including ecommerce, merchant services, accounting, credit cards, bank accounts, loan products, and payroll and human resources solutions. 

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