SBA Form 912 Instructions: A Step-by-Step Guide

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SBA Form 912 Instructions

To get an SBA loan you need to fill out a lot of paperwork. One of the most important pieces of paperwork is SBA Form 912.

SBA Form 912, also known as the Statement of Personal History, is just one page long, and it shouldn’t take up much of your time to fill out. But this SBA form is crucial to your SBA loan application: Both your lender and, potentially, the SBA, evaluate this form to determine whether a business owner and their principals are of “good character.” And any business with an “Associate of Poor Character” is ineligible for SBA funding.

The Statement of Personal History involves 13 sections (only 10 of which you need to fill out), but sections 7-9 are the most important to pay attention to: Here, you’ll indicate whether you have any past criminal activity. If you do have any past criminal activity that falls within the SBA’s designations, you’ll need to provide further details and documentations on your arrest or conviction, too.

Here’s more about SBA Form 912, why it’s important, and how to complete the form in three simple steps (Note that if you need a copy of SBA Form 912, you can download it here).

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What Is SBA Form 912?

SBA Form 912 is integral to the SBA loan process, as one of the terms of SBA approval is that all of the business’s principals must pass the agency’s “good character” standards.

More specifically, the SBA evaluates the criminal history (or lack thereof) indicated on an applicant’s Statement of Personal History to determine his or her “integrity, candor, and disposition toward criminal actions.” If the SBA decides that one or any of the business’s principals lacks good character, they have cause to deny the business’s loan application. (Keep in mind that Form 912 outlines the SBA’s requirements regarding an applicant’s criminal history, but your lender might have a different batch of requirements, as well.)

The Statement of Personal History may sound intimidating, but in reality, most applicants have no need to worry about SBA Form 912.

Casey McNamara, a senior loan specialist at Fundera, says, “Of the slew of documents required for an SBA loan, the Statement of Personal History is one of the easiest and most straightforward to complete. Most customers don’t have many issues filling it out unless they’re a felon.”

It may seem intrusive for your small business lender to peek into your criminal history, but it’s in the lender’s and the SBA’s best interest to know about an applicant’s relevant criminal activity. SBA loans are among the biggest small business loans on the market: In 2019, the SBA 7(a) loan average was $446,487.[1] With so much capital at stake, the intermediary lender needs to be confident that their loan is heading into trustworthy pockets, and the government must also feel secure in granting their assistance for that loan.

It’s in the applicant’s best interest to answer the Statement of Personal History honestly, too: Responses determine your eligibility for an SBA loan and how quickly your loan application can be processed.

“Looking at the SBA process as a whole, you can understand why it’s crucial to ask the borrower upfront as to whether he or she has a criminal history,” says McNamara. “There’s nothing worse than being turned down by the bank after a six-week process due to a mistake in a borrower’s past that could’ve been discovered up front.”

Who Needs to Fill out SBA Form 912?

If you’re applying for an SBA loan, it’s pretty much guaranteed that you’ll need to fill out a Statement of Personal History. SBA Form 912 is required for most types of SBA loans, including the two most popular SBA loan programs: SBA 7(a) and SBA 504/CDC.

According to the SBA’s SOP 50 10 5(D) (or, the SBA’s Standard Operating Procedure packet that addresses Form 912), all of the following people, referred to as “Subject Individuals,” must fill out SBA Form 912:

  • Proprietors
  • General partners
  • Officers
  • Directors
  • Managing members of LLCs
  • Owner of 20% or more of the business
  • Trustor, if the business is owned by a trust
  • Loan guarantors
  • Any person hired by the applicant to manage day-to-day operations.

We’ll go into more detail about how the SBA defines good character, as it applies to an applicant’s criminal history. First, let’s walk you through the three simple steps you’ll need to complete on SBA Form 912.

Step 1: Provide Identifying Information in Sections 1-6

The first six sections of SBA form 912 are very straightforward, so they should be a (relative) breeze to fill out. Still, it’s best not to encounter any surprises on an SBA form, so here’s what you’ll need to provide on sections 1-6:

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Section 1a

Write your business name, mailing address, and email. Next to section 1a you can also write your SBA district office, the loan amount applied for, and your file number, if known.

Section 1b

Write your first, middle (if you have one—if not put “NMN”), and last name. If you have any legal past names (such as a maiden name) you must also list those, as well as the dates those names were used.

Below section 1b, you can also write in the name and address of your lender or surety company.

Section 2

Write down your percentage of ownership in the company and Social Security Number. Note that you’re not required to provide your SSN, but it will allow the SBA access to the information they’ll need to make a character determination. So providing your SSN will greatly help your loan application, and speed up the approval process.

Section 3

Enter your place of birth.

Section 4

Enter your date of birth.

Section 5

Indicate whether you’re a U.S. citizen, or a lawful permanent resident alien. You’ll need to handwrite your initials here, too.

Section 6

Write your present resident address, and most recent resident address (unless it was over 10 years ago).

Step 2: Provide Criminal History (If Applicable) in Sections 7-9

Pay close attention to the questions in sections 7, 8, and 9—this is where you’ll provide information about any past or current criminal offenses, which is the true purpose of SBA Form 912. Answering “no” to all three questions means your application process will proceed normally. A “yes” response will slow the process at best, or, at worst, disqualify you from SBA loan eligibility.

Note that the SBA requires applicants to answer “yes” to all relevant criminal offenses, even if the applicant “believes the record is sealed, expunged, or otherwise unavailable.” Also, the SBA might compare the information provided on SBA Form 912 with whatever data the FBI has on file on the applicant.

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Section 7

This is what you’ll be asked in section 7 of the form: “Are you presently subject to an indictment, criminal information, arraignment, or other means by which formal criminal charges are brought in any jurisdiction?”

Answering “yes” to question 7, unfortunately, immediately disqualifies you from receiving an SBA loan. According to SBA standards, the government agency can’t guarantee loans for businesses “with Associates who are incarcerated, on probation, on parole, or have been indicted for a felony or a crime of moral turpitude.” Individuals with a deferred prosecution also won’t be approved, since they’re treated as if they’re on probation or parole.

Section 8

Question 8 asks “Have you been arrested in the past six months for any criminal offense”

Answering “yes” isn’t immediately disqualifying, but the SBA will require a written explanation of the arrest to evaluate the nature of the applicant’s offense (and, in turn, to determine whether the applicant is of good character). More on what that written explanation calls for later.

Depending on the type of offense indicated, answering “yes” to question 8 will also require the applicant to undergo a background check, which will involve a Name Check and/or a Fingerprint Check. All past felony convictions, any misdemeanor convictions within six months of the application, and/or any misdemeanor convictions for crimes against minors require the applicant to complete a background check.

Again, answering “yes” to this question doesn’t necessarily disqualify you for a loan—disqualification or approval is at the discretion of your lender and the SBA, who’ll determine whether or not an applicant passes the “good character” test. What a “yes” does mean, though, is more work for all parties involved, a slowdown in the approval process, and the potential for your application to be denied.

Section 9

Question 9 asks “For any criminal offense – other than a minor vehicle violation – have you ever: 1) been convicted; 2) pleaded guilty; 3) pleaded nolo contendere; 4) been placed on pretrial diversion; or 5) been placed on any form of parole or probation (including probation before judgment).”

Like question 8, answering “yes” to question 9 doesn’t automatically disqualify you from your SBA loan, but it involves the same procedure: The applicant must provide a written explanation, and relevant court documentation, detailing the nature of any relevant criminal offense. Those applicants will also need to undergo a background check.

What You Need To Provide If You Answered “Yes”

If you answer “yes” to questions 8 and/or 9, you’ll need to provide your lender with a separate, written explanation of every crime indicated on your SBA application. That signed and dated explanation needs to include the following details, as well as any court documentation supporting your statement:

  • Date of the offense
  • City and state, or county and state where the offense occurred
  • The specific charge and the level of the charge
  • Disposition of the charge, such as fines imposed, jail time served, terms of probation, and any other court conditions.

Also, the applicant should write that their probation was successfully completed, or court conditions met. You’ll need to provide supporting court documentation, too.

Step 3: Sign and Date the Form

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After you complete the first nine sections, you’ll be asked to sign and date the form so that the SBA can cross-reference your criminal background with the appropriate criminal justice agencies. The specific language is as follows:

“I authorize the Small Business Administration Office of Inspector General to request criminal record information about me from criminal justice agencies for the purpose of determining my eligibility for programs authorized by the Small Business Act, and the Small Business Investment Act.”

While this is the simplest part of the entire form, be aware that once you sign and submit, you are subject to criminal prosecution if you provided any false information. According to the SBA, “A false statement is punishable under 18 USC 1001 and 3571 by imprisonment of not more than five years and/or a fine of up to $250,000; under 15 USC 645 by imprisonment of not more than two years and/or a fine of not more than $5,000; and, if submitted to a federally insured institution, under 18 USC 1014 by imprisonment of not more than 30 years and/or a fine of not more than $1,000,000.”

After you complete SBA Form 912, you’ll submit the form to your lender, who completes an evaluation. If there was a “yes” response, your lender will send your form along to the SBA for further inspection. Lenders can’t move forward with the loans process until they’ve received written approval from the SBA office.

But if the SBA determines that an applicant lacks good character and denies their loan application, all hope is not lost. The applicant does have the option of requesting a reconsideration. The SBA might reverse a lack of good character determination if they’re satisfied with the applicant’s explanation of past offenses, the offense happened a long time ago and they have not committed any crimes since, and if the applicant has proven to live responsibly since the crime occurred.

Reconsideration request letters are addressed to the SBA, but they’re submitted through the intermediary lender.

The Bottom Line

SBA form 912 is just one of many SBA forms you’ll need to fill out as part of your SBA loan application, but it’s among the most important—to be eligible for an SBA loan, you, and all relevant principals of your business, must be cleared of criminal history.

If you and your principals have no felonies on your records, there’s no need to stress over your Statement of Personal History. But if you do have a criminal record, it’s best to admit that right off the bat.

Although it may be painful to admit to a criminal history, concealing criminal offenses on an SBA Form 912 will land an applicant in legal hot water.

And remember, if you do answer “yes” to questions 8 or 9, you do still have a shot at securing an SBA loan. Just ensure that you provide all the necessary documentation ASAP, and the rest is up to your lender, and the SBA, to decide.

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Director of Content Marketing at Fundera

Georgia McIntyre

Georgia McIntyre is the director of content marketing at Fundera.

Georgia has written extensively about small business finance, specializing in business lending, credit cards, and accounting solutions. 

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