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Many business owners want the ability to sell their goods or services beyond their brick-and-mortar location—if they have a brick-and-mortar location at all. Luckily, mobile POS solutions allow users to do exactly that—with a mobile POS system, you can essentially turn your phone, tablet, laptop, or other mobile device into a cash register.
How does that happen, exactly? By downloading the POS software onto your device, then hooking up an external hardware that can process credit card payments (and/or a cash drawer to accept cash, too), you can complete the sales process without being tied to a countertop register. That mobility opens up the opportunity for you to do business pretty much anywhere you go.
Mobile POS systems—or all-in-one POS systems with a mobile option—are more popular now than ever, which means business owners have a ton of providers to sort through. Here, we’ve compiled a list of the five best mobile payment solutions to make the search easier for you.
Before we review the five best mobile POS systems, let’s review what a mobile POS system really is.
As a reminder, a POS, or point of sale, is the place where a retail transaction takes place; and a POS system is the machinery that handles that transaction. While traditionally cash registers were essentially the only POS terminal available to business owners, these days more and more businesses are opting for all-in-one payment processing systems. These streamlined systems refer to both the hardware that physically accepts payments, as well as the software with which it’s embedded that processes those payment methods—be it cash, checks, gift cards, and all types of credit and debit cards.
Other than simply processing payments, however, the software embedded in these POS systems allows users to manage other aspects of their businesses, including inventory management, employee tracking, collecting sales data and creating reports, capturing customer behavior data, and more.
It stands to reason, then, that a mobile POS system is a POS system that retailers can use on-the-go, whether that’s on their phones, tablets, laptops, or other wireless device. Mobile POS systems are also cloud-based, so all data is automatically stored and backed up online. Often, mobile POS systems are just one method of processing payments available through a given POS system provider, in addition to the provider’s countertop solutions.
All told, mobile POS systems are ideal solutions for business owners who sell their goods or services beyond a brick-and-mortar location, whether that’s at farmers markets, crafts fairs, trade shows, clients’ homes, or even if you want the freedom to conduct the checkout process anywhere within your store.
For their ease of use and robust capabilities—which extend well beyond only processing payments—we’ve chosen the following five POS systems as the best payment processing systems for business owners who need to do business outside a physical storefront.
Square makes our list of the best mobile payment solutions for several reasons—not the least of which is because its software is actually free. Download the Square POS app to your Apple or Android devices to load your smartphone, tablet, or laptop with the capabilities to process payments. Then, you’ll need to separately purchase Square hardware to physically accept those payments.
While Square does offer a countertop register, they also offer several hardware options that specifically allow business owners to process payments on the go. Each of these hardware options are designed to accept different types of credit cards:
Other than processing payments, the Square POS software allows business owners the following capabilities (among others):
You can access Square’s other software services—like Square Payroll processing, ecommerce solutions, appointment scheduling, and much more—by paying additional monthly fees.
As we mentioned, Square’s software is free, but you will need to pay for the hardware necessary to physically accept payments:
The exception to this is the Square Magstripe Reader, which comes for free (or $10 to replace it). Also pay attention to Square’s processing fees, which you’ll be charged for every transaction your process. Fees start at 2.75% per transaction, but they’ll vary depending on the type of payment you’re accepting, and the hardware you’re using to process it.
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Clover is a top competitor of Square’s for their comprehensive, highly customizable POS solutions, but they earn its place on this list specifically for Clover Go and Clover Flex, their two mobile payment solutions.
Clover Go is a small, Bluetooth-connected device that allows Clover users to accept magstripe, EMV, and NFC cards from their smart devices. Clover Flex is a unique, handheld device with an intuitive touch-screen that can accept all types of credit payments, as well as capture signatures, scan barcodes, and print receipts.
Whichever mobile solution you choose from Clover POS, you’ll also benefit from their robust software. Among many other features, Clover’s software allows business owners to track and manage inventory and employee behavior, access the Clover app store, and even integrate with the apps you’re already using to run your business—like MailChimp and QuickBooks—to streamline your processes that much more.
Before choosing your Clover hardware, you’ll need to choose among three Clover service plans. The plan you choose depends upon the amount of sales you process, as well as the level of capabilities you want from your Clover POS solution.
If you’re simply looking into a mobile POS system, though—as opposed to a full-fledged register—you can likely opt for Clover’s most basic (and free) payment plan, at least to start. Then, you’ll pay the following for either of Clover’s mobile payment processing hardware choices:
As is the case with any POS system you use, you’ll also be responsible for paying processing fees for every transaction you process. Clover’s payment processing fees start at 2.3% + %0.10 per transaction, but, like Square, vary depending upon the type of payment you’re accepting.
Vend may be the best mobile POS system for retailers, as its software is designed specifically to convert iPads into mobile registers for retail stores. Vend also integrates with ecommerce stores.
One shortcoming is that Vend is only compatible with iPads and laptops (both Mac and PC), but not with smartphones. A plus, though, is that it’s compatible with almost any external payment processing hardware—so if you already have an external card reader, barcode scanner, or cash drawer, you might not need to buy one that’s dedicated specifically to your Vend software. It also works both on- and offline, so you can accept all types of payments even if you don’t have an internet connection.
Here are some other capabilities included in Vend’s POS software:
Vend also integrates with popular productivity apps, like Xero, QuickBooks, and other of Vend’s partner apps. Vend also allows business owners to manage several store locations from one place.
If you choose Vend as your mobile POS system, you’ll need to choose one of three third-party payment processors as your merchant account: Worldpay, Square, or PayPal. However, if you like your current merchant service provider, you may not need to switch, as Vend also partners with other payment gateways.
Vend has three pricing plans, which increase in features:
All plans include a free register, but you can purchase additional registers for $59 per month (or $49 per month billed annually). You can also sign up for a free, 30-day trial period to test out any of these plans. Payment processing fees will vary depending on which of Vend’s three partner payment processors you choose.
While Vend is an excellent solution for retail businesses, ShopKeep excels as a mobile payment service for restaurants, coffee shops, food trucks, and bars. In fact, ShopKeep offers tailored POS solutions for all of these types of businesses (in addition to retail, clothing stores, and specialty shops).
ShopKeep’s POS systems for businesses in the food industry are designed to facilitate almost every aspect of managing your business: among other capabilities, the ShopKeep software includes an online ordering system, tableside ordering, customizable tip suggestions, ingredient-level inventory tracking, and easy menu updates. (That’s in addition to standard POS software features, like employee management and detailed reporting and analytics.)
In addition to their comprehensive countertop POS solution, ShopKeep has an iPad POS system that’s compatible with a range of customizable hardware—including cash drawers, barcode scanners, iPad stands, and more.
ShopKeep prides itself on its highly customizable POS solutions, so you’ll need to contact the company directly to receive a price quote.
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As a leader in the online payment field, it’s no surprise that PayPal has developed PayPal Here, their own payment processing system. As a mobile POS system, PayPal Here consists of the PayPal app, which users can download onto their phones, tablets, or other smart devices; and an array of external hardware that allows users to physically accept credit cards.
PayPal Here offers three mobile hardware options:
The PayPal Here app offers users similar features to their competitors’ apps, such as inventory tracking and management, employee management, sales report generation, and fast checkout features like automatic tip, tax, and discount calculation and refund processing. Keep in mind that in order to download the PayPal Here app and use this POS solution, you’ll also need to have a PayPal account.
All told, the PayPal Here model is similar to the Square mobile POS. But existing PayPal customers may opt for PayPal Here over competitors, as this POS system can easily transfer funds from your PayPal account into your business bank account.
To start using PayPal Here as your mobile POS system, you’ll need to pay a one-off fee for your hardware of choice:
For processing payments, you’ll pay 2.7% per transaction for swiped, tapped, or dipped credit cards, and 3.5% + $0.10 for any transaction you manually enter.
It’s one thing to read about the five best mobile POS systems on the market, but it’s quite another to understand which of those mobile payment solutions actually makes sense for your business. While you search for your ideal payment solution, consider at least the following questions:
Find the POS solution that’s compatible with your answers to those questions, and you’ll be well on your way to doing business anywhere you want or need to.